Dutch and Belgian finance teams searching for AI factuurverwerking Exact Online usually already know Scan & Herken. The question in 2026 is whether capture alone is enough, or whether coding, VAT, cost centre, and booking proposals should finish before anyone opens Exact. This guide covers the complete loop, and how Cortena.ai fits.
What AI invoice processing for Exact Online should include
- Inbox and PDF capture, including structured e-invoices where used.
- Coding per line to your Exact chart of accounts, VAT code, and cost centre.
- Approvals that match your matrix, with reject reasons.
- Booking proposals pushed into Exact Online, with master data syncing back.
- A path that also works if part of the group is on Twinfield.
Where Scan & Herken still leaves work
Native capture tools are useful. Many teams still spend hours finishing codes, fixing VAT, chasing approvers, and re-checking what actually booked. AI invoice processing only moves the needle when those steps are handled with the same care as the initial read.
How Cortena.ai works with Exact Online
Cortena.ai captures purchase invoices, codes every line with a readable reason, runs your approval workflow, and creates booking proposals in Exact. Reference data flows back so supplier and ledger context stays current. After a short learning period, roughly 90% of volume is handled end to end, with white-glove setup and a typical 15-day go-live.
Exact Online and Twinfield in one operator
Groups that run Exact in the Netherlands and Twinfield elsewhere should not need two AP stacks. Cortena.ai uses one operator model across both ledgers, so the briefing and exception handling stay consistent.
Buying checklist for Exact Online AI tools
- Can we see coding reasons per field, not only a suggested account?
- Do booking proposals land in Exact without CSV?
- Will a pilot use our real multi-line invoices and cost centres?
- Is EU hosting and a clear data-training policy in place?
Frequently asked questions
The FAQ answers on this page are also published as structured data. For the product walkthrough, open the Exact Online integration page or book a demo.