Automatisch inboeken
in Twinfield.
Cortena captures your inkoopfacturen, books them provisionally to the purchase journal, and posts the final booking to the same transaction after approval. No duplicate INK entries. Built on the official Twinfield API.
Every invoice lands in the right inkoopdagboek.
Cortena books each supplier invoice to your Twinfield purchase journal (INK). Pick the transaction type per entity, so every Mandant and sub-entity posts where it should.
- Book to the purchase journal (INK)Approved inkoopfacturen post to your Twinfield purchase journal with the supplier as crediteur, the correct grootboekrekening per line, and the right btw code.
- Selectable transaction type per entityChoose which purchase journal each entity uses. A holding, an operating company, and a catering sub-entity can each point at their own INK type.
- Multi-entity from one inboxRoute invoices to the right administratie automatically. Each entity keeps its own journal, approval rules, and chart of accounts.
Book provisionally, approve, then finalize the same transaction.
Cortena books a provisional entry the moment an invoice is captured, so nothing sits in limbo. When your team approves in Cortena, the final booking updates that same transaction. You never get duplicate INK entries.
Provisional booking on capture
The invoice posts to Twinfield as a provisional entry with the AI coding attached. Your books reflect the liability straight away.
Approve in Cortena
Your approval matrix routes the invoice to the right people. Reviewers check the coding, adjust if needed, and sign off in Cortena.
Final booking, same transaction
On approval, Cortena finalizes the existing Twinfield transaction. Same number, updated status. No second INK, no cleanup.
| Grootboek | Description | EUR |
|---|---|---|
| 4600 | Marketing | 1.240,00 |
| 1500 | Btw 21% | 260,40 |
| 1600 | Crediteuren | 1.500,40 |
| Grootboek | Description | EUR |
|---|---|---|
| 4600 | Marketing | 1.240,00 |
| 1500 | Btw 21% | 260,40 |
| 1600 | Crediteuren | 1.500,40 |
Spread costs across the service period.
For subscriptions, insurance, and prepaid services, Cortena spreads the cost across the months it covers. Set a from and to date, and Cortena books the periodic accrual for you.
- 1Manual overrideA value you set on this invoice always wins.
- 2Supplier historyHow this supplier's invoices were booked before.
- 3Expense-GL historyHow similar expenses were booked across suppliers.
- 4Tenant defaultThe fallback account set for this administratie.
The cascade runs top to bottom. The first source with a confident answer sets the grootboekrekening. You can always override, and Cortena learns from it.
Every booking links back to the source.
Cortena keeps Twinfield and your invoices in sync, both ways. Reference data flows in, and every Document Imaging link points straight back to the invoice in Cortena.
Document Imaging deep-links to Cortena
Open a booking in Twinfield Document Imaging and jump straight to the full invoice in Cortena, with its coding, activity log, and original document.
Reference-data sync
Cortena pulls your Twinfield reference data so coding uses the real accounts, cost centres, and VAT codes from your administratie.
- Grootboek
- Crediteuren
- Kostenplaatsen
- Btw codes
Transaction types per sub-entity
Assign a Twinfield transaction type to each sub-entity, so purchases, EU acquisitions, and memorials each land in the right journal.
- INK
- INK2
- INK-EU
- MEMO
The deepest Twinfield integration for payables.
Cortena does the bookkeeping work and hands Twinfield a clean, final booking. Your team approves, your accountant keeps working where they already do.
No duplicate INK entries
The provisional entry becomes the final booking on the same transaction. You never clean up a second purchase invoice.
Coding from your real reference data
Grootboek, crediteuren, kostenplaatsen, and btw codes come straight from your Twinfield administratie, so every line reconciles.
Approve before it is final
Nothing is finalized until your approval matrix signs off. Provisional keeps your books current without giving up control.
Accrual spread built in
Spread prepaid costs across the service period without a manual memoriaal.
Every booking links to its invoice
Document Imaging deep-links back to Cortena, and legacy Basecone links keep working. The audit trail stays intact.
Multi-entity by design
One inbox, many administraties. Each entity keeps its own journal, transaction type, approval rules, and accounts.
Frequently asked questions about Cortena and Twinfield.
Cortena books each approved invoice to your Twinfield purchase journal (INK) as a supplier invoice. The supplier is set as crediteur, each line gets the right grootboekrekening and btw code, and the original document is linked. It is built on the official Twinfield API.
When an invoice is captured, Cortena books a provisional entry so your books reflect the liability immediately. After your team approves in Cortena, the same Twinfield transaction is finalized. Because it updates the existing transaction, you never get a duplicate INK entry.
Yes. Set a spread from and to date on the invoice, and Cortena books the accrual across the months the cost covers. It suggests the grootboekrekening using a cascade of manual override, supplier history, expense-GL history, and your administratie default.
Yes. Every booking in Twinfield Document Imaging deep-links back to the full invoice in Cortena, with its coding and activity log. Existing Basecone links are preserved, so your archive keeps working exactly as before.
Yes. Cortena routes invoices to the right administratie from a single inbox, and you choose the Twinfield transaction type per entity and sub-entity. Each entity keeps its own purchase journal, approval rules, and chart of accounts.
Cortena syncs your Twinfield reference data: grootboek, crediteuren, kostenplaatsen, and btw codes. Coding uses the real values from your administratie, so lines reconcile without rework, and Cortena learns from every correction you make.
- Still have a question?
See Cortena book invoices into Twinfield.
Bring a week of real inkoopfacturen. We will show you how Cortena captures, codes, books provisionally, and finalizes into Twinfield. On your administratie, by your rules.
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