Invoice processing
for Exact Online.
Cortena captures your inkoopfacturen, codes every line to your rekeningschema, BTW code, and kostenplaats, and prepares booking proposals ready to book in Exact. A modern alternative to Scan & Herken.
One loop between your inbox and Exact Online.
Cortena pulls invoices in, codes them against your own rekeningschema and kostenplaatsen, and hands back booking proposals that are ready to book in Exact. You keep the last word.
Invoices in
Invoices arrive by email, drag and drop, or as an e-invoice (UBL). Cortena reads every field and catches duplicates before they reach your team.
Booking proposals
Each line gets a grootboek account, the right BTW code, a kostenplaats, and payment terms, coded against your own rekeningschema. Split one invoice across accounts and cost centres.
Ready to book
Approved invoices become clean booking proposals, ready to book in Exact Online with the original document attached. Your team reviews and books.
You stay in Exact. Cortena does the groundwork.
Every line coded the way your books expect.
This is a booking proposal as Cortena prepares it. Grootboek accounts, 21% BTW, kostenplaatsen, and payment terms, all set at capture so booking in Exact takes a click.
| Line | GB | Net | BTW | Total |
|---|---|---|---|---|
| Marketingcampagne Q1 | 4310 | 2.400,00 | 21% | 2.904,00 |
| Adverteren social | 4315 | 850,00 | 21% | 1.028,50 |
| BTW 21% te vorderen | 1520 | 21% | 682,50 | |
| Total | 3.250,00 | 3.932,50 |
Recurring supplier Bright Digital B.V. was booked to 4310 Reclame in the last four invoices, all at 21% BTW on kostenplaats 200. Cortena applied the same pattern and flagged nothing to review.
Cortena speaks your Exact administration.
Your master data lives in Exact. Cortena reads it so every proposal uses the creditors, codes, and cost centres you already keep, no parallel setup.
Creditors
Your suppliers come from Exact. Cortena matches each invoice to the right crediteur and keeps new suppliers in sync as you add them.
Grootboekrekeningen
Coding uses your own rekeningschema. The 4-digit grootboek accounts Cortena proposes are the ones in your Exact administration, not a generic list.
VAT codes
BTW codes map to your Exact setup, from 21% hoog and 9% laag to 0%, verlegd, and intra-EU. The right code is set before the invoice reaches you.
Cost centres
Kostenplaatsen and kostendragers come straight from Exact, so every line lands in the right place for your reporting.
Honest about what ships now, and what is next.
Cortena hands Exact a booking-ready export today. Deeper native sync is on the roadmap. We would rather be clear than oversell.
Booking-ready export, via batch
Approved invoices export as a clean, booking-ready batch for Exact Online, with the original document attached to each proposal. Your team imports and books it in Exact.
Deeper native sync, one-click
Native one-click push and richer two-way sync are on the roadmap. Framed as where we are heading, not a shipped feature. We will move real customers on before we call it done.
Frequently asked questions about Cortena and Exact Online.
Cortena is invoice processing for Exact Online that works as an alternative to Scan & Herken. It captures your inkoopfacturen, codes every line to your grootboek, BTW code, and kostenplaats, and prepares booking proposals ready to book. The coding is guideline-based and learns from your own bookings, not just OCR recognition.
Yes. Cortena reads your Exact administration, so proposals use your creditors, your 4-digit grootboek accounts, and your kostenplaatsen. You map once during setup, then Cortena applies your logic to every invoice.
Today Cortena delivers approved invoices as a booking-ready batch for Exact Online, with the original document attached to each proposal. Deeper native one-click sync is on the roadmap. We keep that claim soft on purpose.
Every line gets the correct BTW code from your Exact setup, from 21% hoog and 9% laag to 0%, BTW verlegd, and intra-EU acquisitions. Because the code is set at capture, your aangifte omzetbelasting reconciles without manual rework.
Yes. Cortena supports multiple administrations, each with its own creditors, rekeningschema, kostenplaatsen, and approval rules. One invoice can be split across cost centres, and each administratie stays clean in Exact.
Always. Cortena prepares the booking proposal, but nothing is booked until your team approves it. You stay in Exact and keep the last word. Cortena does the groundwork so review takes seconds instead of minutes.
Only the minimum rights needed to read master data such as suppliers, general ledger accounts, VAT codes and cost centres, and to create draft entries. No admin or management access is required.
Cortena reads what it needs for a correct booking proposal: your rekeningschema, VAT codes, cost centres and cost units, suppliers, and the relevant settings per administration. It writes booking-ready draft entries with the full coding attached: supplier, GL account, VAT code and cost centre.
Cortena processes invoices continuously as they arrive. Nothing moves into Exact Online until you start the export, so there is always room for review before anything is booked.
Yes. You decide which administrations, suppliers, general ledger accounts and cost centres Cortena may use, and which it may not touch.
Yes. You can revoke the connection in Exact Online at any time and it takes effect immediately. Cortena also respects Exact Online's API limits with safe synchronisation, retries and rate limiting, so the connection stays stable.
- Still have a question?
See Cortena code your invoices for Exact.
Bring a week of real inkoopfacturen. We will show you what Cortena captures, codes to your rekeningschema, and prepares as booking proposals ready to book in Exact Online.
Book a demo