We review and enrich your expense data.
Expense tools handle cards and payments, not complex bookings. Cortena reviews and enriches each item so it lands correctly coded in your ledger, no corrections left for finance.
The coding your expense tool cannot do.
Your expense tool is great at cards and payments. Cortena sits on top: it pulls export-ready expenses, enriches the coding, reviews what does not reconcile, and books it with your invoices.
Export-ready expenses, pulled from your tool.
Connect your expense tool once. Cortena pulls the expenses your team already marked export-ready, on a schedule or whenever you trigger it by hand. Each item arrives with its receipt attached and its allocation fields intact, so nothing gets re-keyed.
- Scheduled sync plus a manual run whenever you need it
- Receipts and allocation fields carried over on every item
- Only export-ready expenses are pulled, drafts stay in your tool
You choose who wins, field by field.
Your expense tool and Cortena both have an opinion on how to allocate an expense. Instead of picking one tool, you set the rule per field. Follow Cortena for the account and the VAT key, follow the tool for the cost centre, or the other way round. The merge is applied on every item.
- Per-field precedence for account, creditor, VAT and cost centre
- Set the rule once, applied on every synced expense
Paid, reimbursed or company-paid, all read as settled.
Cortena mirrors what happened to the money. Paid, reimbursed and company-paid expenses all map to one settled state, so your books match reality. When an expense and its coding disagree, or an amount does not reconcile, the item is routed to Needs review instead of posting. Receipt-less types like mileage and per-diem allowances are skipped, they belong in payroll.
Amount does not match the receipt total. Routed to review, not posted.
Live today, and what is coming.
Rydoo and Spendesk are live. Pleo, Moss and Airwallex are on the roadmap and follow the same review and enrichment layer.
Roadmap items are shown as our direction, not as shipped features. We add a provider once it runs the full sync, merge and status flow, not before.
Expenses, booked with the invoices.
Payables and expenses land in one posting batch, so month-end is a single run to your ledger instead of two.
Every settled expense carries its receipt into the booking, so the audit trail is complete without chasing paper.
Mismatches and receipt-less types are caught before posting, not found weeks later in a reconciliation.
Expense management integration, answered.
Rydoo and Spendesk are live today. Cortena syncs export-ready expenses, enriches the coding your expense tool cannot, reviews mismatches, and books them with your supplier invoices. Pleo, Moss and Airwallex are on the roadmap.
The sync runs on a schedule and can also be triggered manually at any time. It pulls only expenses that are marked export-ready in your tool, so drafts stay where they are. Each item arrives with its receipt attached and its allocation fields intact.
You set the rule per field. For the account, creditor, VAT key and cost centre, you choose whether to follow Cortena or the expense tool. The merge is applied on every synced expense, so you get one consistent allocation without picking a single winner overall.
Cortena mirrors the payment status from the expense tool. Paid, reimbursed and company-paid all map to a single settled state, so your books reflect what actually happened to the money.
Receipt-less types such as mileage and per-diem allowances are skipped on purpose, because they usually belong in payroll rather than the ledger. Everything with a receipt flows through the normal sync and posting.
When an expense and its coding disagree, or an amount does not match the receipt, the item is routed to Needs review instead of posting. Your team resolves it, and nothing reaches the ledger until it is clean.
- Still have a question?
Book expenses with your invoices.
See the sync run on your own expense reports. We connect the tool, merge the allocation to your rules, and add the settled items to a posting batch you could send to your ledger.
Book a demo