AI bookkeeping for food and beverage companies.
High invoice volumes, hundreds of suppliers, and every line has to land on the right cost centre and cost bearer, per site, per product line, per day. Cortena's agents run the allocation by the logic your controllers defined. Fully automated, fully traceable.
Invoice processing and accounts payable automation for high-volume F&B teams · DATEV, Exact Online and Twinfield
The invoice is easy. The allocation is the work.
A food and beverage invoice is rarely one booking. One supplier delivery carries dairy, produce, packaging and a transport surcharge, and each line belongs to a different cost centre and cost bearer. Multiply that by hundreds of suppliers, perishables ordered daily, and delivery notes that arrive before the invoice does.
Most teams solve it with spreadsheets and memory. That holds until volume grows, a controller leaves, or the auditor asks why line 14 went to the wrong site. Cost centre allocation at high volume needs a system, not a habit.
| Line | Account | KST | KTR | EUR |
|---|---|---|---|---|
| Molkereiprodukte Rohware | 5100 | 110 | B-01 | 1.240,50 |
| Obst & Gemüse frisch | 5110 | 110 | B-02 | 862,10 |
| Verpackung Karton bedruckt | 5190 | 210 | P-04 | 318,00 |
| Kühltransport Zuschlag | 5800 | 310 | L-01 | 96,40 |
Every line to the right place, by your logic.
Cortena reads every invoice line, applies the allocation logic your controllers defined, and prepares booking-ready entries. Your team reviews the exceptions, not the pile.
Line-level allocation
Every line gets its own GL account, cost centre and cost bearer. A mixed delivery books as it should, not as one lump sum.
Controller-defined logic
Your controllers set the rules once: which goods go to which cost centre, which site, which product line. Cortena applies them to every invoice, consistently, with the reasoning shown on every field.
Per-site splits
One invoice for three sites splits by the keys you define. Each share lands on the right cost centre with the source document attached.
Booking-ready export
Coded entries export as booking-ready batches to DATEV, Exact Online or Twinfield. Your accountant keeps their tool and their process.
High volume is the point.
Cortena is built for teams where invoices arrive by the hundred. The allocation work moves to the agents; the judgment stays with your people.
of invoice volume is coded with no human touch, so your team reviews exceptions instead of everything.
from arrival to booking-ready, line-level cost centre and cost bearer allocation included.
from kickoff to production, with white-glove onboarding included. Your allocation logic goes in during setup.
Figures reflect typical results across Cortena teams. Your onboarding sizing confirms the numbers on your own volume.
Straight answers on allocation.
Yes. Every line on an invoice gets its own GL account, cost centre and cost bearer. A mixed delivery of goods, packaging and transport books as separate lines to the right places, not as one lump sum, and every field shows the reasoning behind it.
Yes. Cortena splits an invoice across sites by the keys your controllers define, by percentage or by line. Each share lands on the right cost centre, and the source document stays attached to every resulting entry.
You update the rules and the next invoice follows them. Allocation logic lives in a briefing layer your controllers manage in plain language, not in code. New site, new product line, new keys: no re-implementation, no waiting on a vendor.
Send them to the same inbox as your invoices. Cortena captures every document and keeps it with the supplier's case, so when the invoice lands days after the goods, your team checks both in one view. Line-level coding makes discrepancies visible instead of buried in a lump sum.
DATEV via the official Rechnungsdatenservice 1.0 into DATEV Unternehmen online, plus Exact Online and Twinfield. Entries arrive booking-ready with the source document attached, and your accountant keeps their tool and their process.
It stops and waits for a person. Lines the agents cannot allocate with confidence go to a review queue with the reasoning shown, your team decides, and Cortena learns the precedent for next time. Nothing posts without sign-off.
- Still have a question?
See your allocations run themselves.
Book a demo and bring a week of real supplier invoices. We will show you every line landing on the right cost centre, live.
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