Finance operations that just work, so you can finally plan.
You cannot think about the next quarter while this month's invoices are still being keyed. Cortena runs the payables engine underneath you: coded on arrival, approved by your rules, posted to DATEV. You keep the control and get the brain-time back.
For finance leaders at 200 to 500 invoices a month · DATEV, Exact Online and Twinfield
I cannot think about planning until finance operations actually work.DimasHead of Finance, Proxima Fusion
Your numbers, current as the invoices arrive.
No more asking where the month stands. Payables are captured and coded the moment they land, so the position you see is the position you have, not last week's.
You keep the sign-off. You lose the data entry.
Control was never the typing. It is the approval matrix, the audit trail and the rule that nothing books until a person says yes. Cortena keeps all three and takes the keying off your team.
Your limits, applied to every invoice
Approvals route by amount from a matrix you manage in a sheet. Change a threshold and the next invoice follows the new rule. No one approves above their limit, and you only see what reaches yours.
| Amount band | Approver |
|---|---|
| 0 – 1.000 | Team lead |
| 1.000 – 10.000 | Head of Finance |
| 10.000 – 50.000 | CFO |
| > 50.000 | CFO + CEO |
Nothing posts without sign-off
Every entry is prepared, coded and documented, then it stops. It reaches the ledger only when the right person signs. The two clean invoices go through in one pass. The one above the office limit waits for you, with the reason shown.
Brain-time, bought back.
At 200 to 500 invoices a month, manual payables costs a mid-size finance team both hours and money. Here is what Cortena gives back.
back per team member, because coding and chasing move off their desk and onto the queue.
in manual payables cost removed at 200 to 500 invoices a month, before you count the closes that land earlier.
with no human touch, so your people review the exceptions and spend the reclaimed hours on planning.
Figures reflect typical results for teams at 200 to 500 invoices a month. Your onboarding sizing confirms the numbers on your own volume.
Cortena's vision of an agent that adds brain-time to finance teams in SMBs is exactly the lever we need. The operations run, and I get my head back for the work only I can do.
Straight answers on control and risk.
No. Nothing posts without sign-off. Cortena prepares every entry against your chart of accounts, cost centres and approval matrix, then stops until the right person approves. You keep more control than a manual process gives you, because every step is logged.
You manage the thresholds in a sheet and Cortena applies them to every invoice in real time. Approvals route by amount to the right person, and no one can approve above their limit. Change a band and the next invoice follows the new rule.
Yes. Every invoice carries a full trail: captured, coded, routed, approved and exported, each with a timestamp and a name. The source document stays attached to its entry, and the archive stays in DATEV. Cortena works GoBD-aligned so your process holds up to review.
Teams at 200 to 500 invoices a month typically get back 5 to 8 hours a week per person and remove more than 40k euros a year in manual cost. Around 90 percent of invoices are coded with no human touch, so your people review exceptions instead of the pile.
Yes. Cortena sends booking-ready entries into DATEV, Exact Online or Twinfield with the source document on each one. Your accountant keeps their tool and their process, and gets a cleaner input than before. Nothing about your setup has to change.
Run finance ops that let you plan.
Book a demo and bring a month of real supplier invoices. We will show you the CFO view on your own numbers, sign-off and all.